City of Stratford

Clerk-Secretary II - Facilities 

(Internal Posting)

Job Posting#: 2025-10-F

Status: Permanent Full-Time

Union/Non-union: CUPE 1385

Date Posted: March 12, 2026

Annual Salary: $61, 759.88 - $ 65,702.00

Closing Deadline:  March 23, 2026

Department/Division: Community Services - Facilities

Location: On-Site (Stratford, ON)

Duties:

Reports to the Administrative Assistant to the Director of Community Services. Performs administrative, clerical, customer service, record-keeping, facility bookings (including arenas, sport fields, ball diamonds, outdoor volleyball/basketball/tennis courts, as well as meeting rooms), accounts payable and receivable functions within the Facilities Division of the Community Services Department.

Work Performed:

• Greets public; provides general information; responds to telephone, in person or electronic inquiries, takes and relays messages to the appropriate person or department.

• Keys in, edits, proofreads and finalizes correspondence, notices, agendas, minutes, reports, statements, forms, presentations and other documents from notes, corrected copies or brief instructions.

• Performs data entry and tracking on automated and other systems, including but not limited to department statistics, databases, mailing lists, invoices, payroll data, purchase orders, petty cash and work orders.

• Sorts, processes and verifies applications, registrations, receipts, expenditures and other documents in accordance with established procedures.

• Processes incoming and outgoing manual and electronic mail.

• Invoices, receives and processes payments for departmental goods and services (i.e. accounts payable/receivable, including preparation of bank deposits for financial systems).

• Photocopies and collates documents for distribution, mailing and filing.

• Maintains department record keeping/filing systems according to record retention and disposal systems.

• Schedules/arranges meetings and use of departmental facilities.

• Orders office supplies and maintains inventories.

• Arranges for servicing/repairs to office equipment or machinery as required.

• Assists in maintaining a safe work environment.

• Receives and processes requests from public and private groups for use of community facilities including issuing of contracts, collection of payments and related documents and tracking/balancing of customer accounts.

• Performs other related duties as assigned.

Qualifications:

• Community College Diploma (1 year) in Office Administration.

• Minimum 3-6 months related professional experience.

Specialized Skills, Abilities, Training, License, Memberships, or Certifications

• Ability to operate standard and specialized software systems

Applications will be received until March 26th, 2026 at 4:30 pm.

The City of Stratford is committed to building a culture where difference is valued.  The more inclusive we are, the better our work will be on behalf of the community we serve. We are committed to continuously improving our systems, policies and practices to remove barriers, promote respect and ensure our employees, in all their diversity, can succeed. We encourage and welcome qualified applicants with a diverse range of perspectives, skills and lived experiences to apply.   

Accommodations are available for people with disabilities throughout all stages of the recruitment process.  Applicants should make their needs known in advance.

While we appreciate all applications received, only those selected for an interview will be contacted.

Personal information collected in response to this advertisement is collected under the authority of the Municipal Act, 2001 to determine eligibility for employment with the City of Stratford.  Please direct inquiries to the Human Resources Department at 519-271-0250 x 336.

Human Resources Department 

City Hall, P.O. Box 818

Stratford, ON N5A 6W1